Attendance/Absence reporting


Rhiw Syr Dafydd Primary School is committed to providing a full and efficient education to all pupils and embraces the concept of equal opportunities for all.

We will provide an environment where all pupils feel valued and welcomed and are committed to the the fundamental principle that early intervention and partnership working is crucial in ensuring the attendance, protection and well-being of all children and young people.

For a pupil to reach their full educational achievement a high level of school attendance is essential. We will consistently work towards a goal of 100% attendance for all pupils. Every opportunity will be used to convey to pupils and their parents or carers the importance of regular and punctual attendance.

Attendance Calls - Reminder

If your child is not able to attend school for a genuine reason you are required to phone the school on 01495 222829 by 9.30am and inform us as to why your child will be absent on the first day of absence and every subsequent day that they are absent. 

If the school is not contacted, a member of staff will contact you by phone to enquire about the reason for absence and to assist in encouraging regular, consistent student attendance.  To help us with this it is therefore vital that all pupils’ contact details are kept up to date.

Leave of absence/holidays in term time

Parents and carers do not have the automatic right to withdraw their children from school for an annual holiday and will be reminded of the effect that absence can have on a pupil’s potential achievement.

The school will consider any application for leave of absence and will only agree to authorise the absence in exceptional circumstances where attendance is >95%; parents and carers must apply in advance for permission for their child to have leave of absence.

Examples of exceptional circumstances include:=

  • Parent working abroad for a fixed, medium term period;
  • Family are returning to country of origin;
  • Parent returning from active tour of duty.                                         

Parents and carers are advised that a Fixed Penalty Notice (FPN) may be issued by the LA when permission for a holiday or leave of absence has not been authorised by the school and exceeds 10 sessions. The Local Authorities Local Code of Conduct has more information on this.

When your child can miss school

You can only allow your child to miss school if either:

  • they’re too ill to go in
  • you’ve got advance permission from the school

Extra support is available if your child can’t go to school for long periods because of a health problem.

School procedures

Any pupil who is absent from school at the morning or afternoon registration period will have their absence recorded as being authorised, unauthorised or as an approved educational activity (attendance out of school). Only the Head Teacher or a member of staff acting on their behalf can authorise absence.

If there is no known reason for the absence at registration, then the absence will be recorded in the first instance as unexplained (code N) and promptly followed up by the school, as part of its early intervention and safeguarding strategies.

Lateness

Morning registration will take place at the start of school at 8:45am. The registers will remain open for a maximum of 30 minutes, in accordance with Welsh Governemnt.  Any pupil arriving after this time will be marked as having an unauthorised absence (code U) unless there is an acceptable explanation i.e. school transport was delayed. In cases for example, where the absence at registration was for attending an early morning medical appointment, the appropriate authorised absence code will be entered.

Pupils arriving after the start of school but before the end of the registration period will be coded as late (L).

Afternoon registration will be at 1:00pm (FP) and 1:15pm (KS2) and any pupil arriving after this time will be marked as having an unauthorised absence (code U) unless there is an acceptable explanation.

Pupils arriving after the start of afternoon registration period will be coded as late.

Parents and carers are reminded that The LA may issue a FPN for persistent lateness after the close of the register in accordance with the Local Code of Conduct, if in excess of 10 sessions.

Policy

Rhiw Syr Dafydd Attendance Policy (PDF)

Attendance targets

Each year the school and governing body, will set absence targets and submit to the Local Authority by no later than 31st December in every school year.

A system for analysing performance towards the targets will be established and the Head Teacher or senior school manager will be responsible for overseeing this work. The school and Governing body will make use of the attendance data available from the SEWC and the LA when setting its targets.

Our school targets are:

  • 2014/2015: 95.7%
  • 2015/2016: 95.5%
  • 2016/2017: 95.6%
  • 2017/2018: 95.7%

Action Plan

Things that are currently in place to improve attendance include:

  • Rewarding classes with 100% attendance in celebration assembly;
  • Rewarding pupils on a termly basis who have 100% attendance;
  • Employment of a family liaison officer
  • Contacting parents of pupils who’s attendance falls below 90%;
  • Holding regular meetings with the Educational Welfare Officer to discuss concerns over attendance;
  • Producing a termly newsletter which includes important information regarding individual pupil attendance. These are shared with parents during PTCs;
  • Giving parents updates of attendance in weekly newsletters;